Run every project, crew, and client from one system — without holding it all in your head.
Cairn is a done-for-you operations system for landscaping, design-build, and trades companies. Project tracking, scheduling, crew updates, client communication, and billing — connected and running in the background, so the work moves even when you're on a job site.
Built with a Bay Area design-build firm running several million in projects a year.
The business runs on what's in your head and your phone.
Projects live in spreadsheets. Crew coordination happens in group texts that half the team doesn't need to be on. Client follow-up depends on someone remembering. Calls go unanswered because everyone's in the field. It works — until a project slips, a client goes quiet, or the one person holding it all together is out for the day. The bigger you grow, the more of the business lives in your head. That doesn't scale, and it doesn't let you step away.
One system for the whole operation.
Cairn handles the systematic, repeatable work of running projects — so your team can focus on the craft and the client.
Project & milestone tracking
Every project, phase, and to-do in one place — for your team and your clients — so nothing falls between the cracks.
Scheduling that respects the drive
Consults and visits scheduled around real travel time and route, not a calendar that ignores how far apart your jobs are.
Crew updates from the field
Automated check-ins and photo requests at the moments that matter, so progress and updates come to you without you chasing them.
Client communication on autopilot
Milestone texts, reminders, and updates go out automatically — clients stay informed without you drafting every message.
Progress billing
Bill by completed phase, tied to your schedule of values, and keep your books in sync with the tools you already use.
An AI receptionist
Answers the phone when the office can't, captures new leads, and books consultations — so a missed call stops being a lost job.
Done-for-you, built around how you already work.
Discovery
We learn how your projects actually run — your phases, your crews, your clients, your tools. The discovery call starts here.
Design & build
We build Cairn to your workflow and migrate what's already in your spreadsheets, so day one feels familiar, not foreign.
Run & grow
We run it, support it, and add capabilities one phase at a time — so you're never paying for a giant build before you see value.
The work an office manager does — without the turnover.
When the person who tracks projects, chases updates, and follows up with clients leaves, all of that walks out with them. Cairn does the systematic, repeatable part of that role — tracking, reminders, texts, scheduling, billing follow-up — for a fraction of a full-time salary, and it never quits, never calls in sick, and covers every project at once.
This isn't about replacing your people. It's about making sure the part of the business that runs on consistency keeps running, so the people you do have can focus on higher-value work.
Built for builders.
Cairn is for landscaping, design-build, and trades companies with multiple projects running at once and a team in the field — the point where spreadsheets and group texts start to strain. If you're growing and the operations are starting to outrun what one person can hold together, that's where Cairn fits.
Built with a real builder.
Cairn is in active build with a Bay Area design-build firm doing several million dollars in projects a year — built around their real projects, crews, and clients, not a demo. As a founding partner, they're shaping the system that the next builders will run on.
Questions, answered.
No. Cairn is done-for-you and built around how you already work. Most of what your crew sees is a simple text and a link — no new app to download or master.
Not necessarily. Cairn connects to the tools you already use and we migrate what's in your spreadsheets, so you keep what works.
It's a custom, done-for-you build, so it depends on scope. We usually start with a focused first phase and grow from there. We'll walk through investment on the discovery call.
We start with a first phase that delivers value quickly, then add capabilities over time. We'll map a realistic timeline together.
Yes — it discloses that it's an AI assistant. It's the right thing to do, it's required in places like California, and done well it still feels warm and professional.
Book a Cairn discovery call. We'll learn how your projects run and tell you honestly whether and how Cairn can help.
Let's get the business out of your head.
Tell us how your projects run today. We'll show you what Cairn would handle for you — and what it would take to build it.